Why Your Email Should Have Been a Meeting

Some meetings could have been an email, but some emails should be meetings. There are times that people, in attempts to handle things efficiently, resort to an email when a meeting would have been more effective. Just because communication is efficient does not mean it has been effective. Sometimes a longing for efficiency can lead to ineffectiveness. Here are three indications an email should have been a meeting.

1. Endless replies

An email is great for sending information or giving tactical and operational direction. It is typically not the best venue for a strategic discussion with a group of people. If there is a seemingly never-ending stream of replies, a meeting would have been better. If you see 43 replies, there is usually more confusion and not everyone has weighed in.

2. Less clarity

If the topic being raised creates more questions than answers, a meeting would have been more effective. If after the long thread of emails there is actually less clarity on the direction, you should have called a meeting.

3. Tone is uncertain

If people are re-reading emails because the tone is uncertain, then surfacing the issue at a meeting would have been more effective. Face-to-face interaction allows for dialogue and enables people to communicate empathy non-verbally.

With emails that should have been meetings, the push for efficiency backfires and actually creates more work. People typically have to circle back to others in an attempt to offer clarity. Team members spend time ensuring their tone was not misread. A lot of side conversations occur, and then it all has to come up again—in a meeting. As much as meetings are lamented, sometimes an email should have been a meeting.

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Eric Geiger

Eric Geiger serves as the Vice President of the Church Resource Division at LifeWay Christian Resources. Eric received his doctorate in leadership and church ministry from Southern Seminary. He is also a teaching pastor and a frequent speaker and consultant on church mission and strategy. Eric authored or co-authored several books including the best selling church leadership book, Simple Church. Eric is married to Kaye, and they have two daughters: Eden and Evie. During his free time, Eric enjoys dating his wife, playing with his daughters, and shooting basketball.

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I like it Mac and do agree with your opinions on the matter. Thanks much
— winston
In this era, we have the opportunity of professional church staff today who utilize their gifting to shape the image and atmosphere of the church organization. But the 100% real impact on the church visitors is genuine evidence of changed lives by the gospel and the active growing discipleship (just as it was in the first century church). One demonstration is financially rich believers ministering equally together with poor believers (how odd, and incredibly miraculous; all humble and bow at the foot of the cross.). It is the awesome contrast of church members vocations, race, gender, age, maturity, gifting, humility that demonstrates to visitors "there is a Spirit in the place". That first-time guest list of 10 are "physical excuses", not spiritual excuses. Those don't tell the story. The condition of facilities and publicly greeting people have zero to do with it. The power of God in and through believers lives dedicated to impact other people with their relationship bridge-building of acceptance of the lost around them. Empowered believers are infectious, loving, helpful, giving, self-less, dynamic, compelling, bold, Christ-filled. As I have been in many church settings domestically and internationally, the facilities can be poor, and yet the fellowship can still be rich. We need to operate with first church humility. People come to Christ on His terms, not on our human abilities of hospitality. A huge catastrophe in a community, disaster relief brings lots of people into churches – many come to the church in those terrible conditions no matter the physical condition of the local church. Off the condition of facility, and onto the condition of God's people (living stones).... and everything else will grow.... and the other physical issues will be corrected by the staff.
— Russ Wright
"While I understand the intent behind this phrase" Expound please. What do you understand to be the intent behind that phrase?
— Ken

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