Why Your Meeting Should Have Been an Email

Last week I gave indicators that your email should have been a meeting. There are times when a push for efficiency via email backfires and actually creates more work. In those times, a meeting would have been more effective and more efficient.

However… there are times when a meeting is really a waste of time. When you consider the value of time, an unnecessary meeting is poor stewardship. When you calculate the time of every person in a meeting, meetings are not small investments. Thus, an unnecessary meeting robs energy and time from something else much more important. Some meetings could have been an email. Here are three indicators:

1. Monologue on operational matters

If a meeting is someone giving a monologue on tactics, the meeting could be an email. There are times when a leader or team member gives overarching direction, shares vision, or clarifies mission and values. In those moments, a passionate monologue can be effective. But a meeting is not the best venue for a running commentary on operational matters.

2. Information without any action

If a meeting is one long FYI, the meeting should have been an email. If a meeting is information without action, an email is just as effective and exponentially more efficient. If people can leave a meeting without action steps, an email would have been better.

3. Being unengaged is acceptable

If it is acceptable for people to come to a meeting and passively stare through the presenter while also engaging on their devices, the meeting should have been an email. Clearly the meeting is seen as just something else on the calendar and not something people feel deserves their full attention and engagement. If the meeting is deemed to be truly valuable, people are expected to engage. If the meeting is not valuable, value people’s time enough to cancel it.


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ABOUT THE AUTHOR

Eric Geiger

Eric Geiger serves as the Vice President of the Church Resource Division at LifeWay Christian Resources. Eric received his doctorate in leadership and church ministry from Southern Seminary. He is also a teaching pastor and a frequent speaker and consultant on church mission and strategy. Eric authored or co-authored several books including the best selling church leadership book, Simple Church. Eric is married to Kaye, and they have two daughters: Eden and Evie. During his free time, Eric enjoys dating his wife, playing with his daughters, and shooting basketball.

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COMMENTS

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Recent Comments
What happens when u dont have a meeting place any more. And u was forced out because the buliding wasnt available any more.
 
— Debra
 
If someone wants entertainment they're going to the wrong place. Church is not a place for entertainment...or in my opinion a barrage of coffee and donuts. Why are churches today bringing the world INTO them? Then there's the thing with children...age appropriate??? These little guys can pick stuff up in service. Besides Jesus said Suffer little children, and forbid them not, to come unto me: for of such is the kingdom of heaven. Mt. 19:14.
 
— Laurie
 
I love the intentionality here as well as the challenge to look at the data. That's missing so many times. I would like to offer a contrarian's take. Church members and regular attenders have so many ways to get information: Announcements, bulletins, social channels, relationships, and email being among the options. But brand new people are likely going to check out the website and that's it. It might be wiser for churches with limited time and resources to focus their website almost exclusively to guests. This group of people isn't looking for a calendar of events but wants to know about regular programs. They probably aren't interested in watching all of the messages but instead may want to preview one of the services. For the times we need church members to go to websites (sign up for camp, join a group, etc), we're probably better off designing and promoting a specific page rather than cluttering up the homepage.
 
— Michael Lukaszewski (@mlukaszewski)
 

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