Why Your Meeting Should Have Been an Email

Last week I gave indicators that your email should have been a meeting. There are times when a push for efficiency via email backfires and actually creates more work. In those times, a meeting would have been more effective and more efficient.

However… there are times when a meeting is really a waste of time. When you consider the value of time, an unnecessary meeting is poor stewardship. When you calculate the time of every person in a meeting, meetings are not small investments. Thus, an unnecessary meeting robs energy and time from something else much more important. Some meetings could have been an email. Here are three indicators:

1. Monologue on operational matters

If a meeting is someone giving a monologue on tactics, the meeting could be an email. There are times when a leader or team member gives overarching direction, shares vision, or clarifies mission and values. In those moments, a passionate monologue can be effective. But a meeting is not the best venue for a running commentary on operational matters.

2. Information without any action

If a meeting is one long FYI, the meeting should have been an email. If a meeting is information without action, an email is just as effective and exponentially more efficient. If people can leave a meeting without action steps, an email would have been better.

3. Being unengaged is acceptable

If it is acceptable for people to come to a meeting and passively stare through the presenter while also engaging on their devices, the meeting should have been an email. Clearly the meeting is seen as just something else on the calendar and not something people feel deserves their full attention and engagement. If the meeting is deemed to be truly valuable, people are expected to engage. If the meeting is not valuable, value people’s time enough to cancel it.


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ABOUT THE AUTHOR

Eric Geiger

Eric Geiger serves as the Vice President of the Church Resource Division at LifeWay Christian Resources. Eric received his doctorate in leadership and church ministry from Southern Seminary. He is also a teaching pastor and a frequent speaker and consultant on church mission and strategy. Eric authored or co-authored several books including the best selling church leadership book, Simple Church. Eric is married to Kaye, and they have two daughters: Eden and Evie. During his free time, Eric enjoys dating his wife, playing with his daughters, and shooting basketball.

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I'm lost, to say the least! As a new pastor, taking over a newly started church I have read just about everything there is to learn what I can do to grow the church. I truly beleive that those attending our church are friendly and sincere. So that can't be the issue. I have read all the comments to this article and I feel that most churches will never have a fair chance! We are a VERY small church, so we don't have a children's church (yet). So if a family comes and gets upset that we don't have a children's church for them to put their children into, we lose! We do provide things for their kids to do during the service and even have an option for their kids to be in a different room, if they don't want their kids to sit with them. We are also such a small church that we don't have a worship team/band/etc. Our worship music comes from music videos. The congregation we do have likes it this way, but of course we would love to have a worhsip team. So, if someone comes to our church and is upset that we don't have live music, we lose! The point I am trying to make is that when people come in with preconceived ideas of what a church should be like, they will never find a church home, unless they find a church who's goal is to entertain! Every Sunday our message comes from the Bible, so that can't be a complaint for someone, so instead, people leave the church and never come back because they want more from a church: they don't want friendly people who are following the Word of God; they want a church that give them something (a babysitter for their kid, entertainment, free gifts, etc.) I'm sorry if sound cynical, I truly want everyone to hear the Good News and learn about Christ's love, but if they come in looking for something else, then the church will always lose!
 
— JAG
 
Reminds me Tony Morgan's classic post entitle “What If Target Operated Like A Church?” I wrote about this in a blog post "Is Your Church Like Target…or More Like A Mall?" https://goo.gl/2qQIy3
 
— bruceherwig
 
Challenging and very good
 
— John Gilbank
 

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