8 Ways to Create Great Meetings

Poorly run meetings start in the wrong place and end up rushed before they’re done.

Right place:

Leave inconsequential items for the end. Deal with big items at the beginning. I’m tempted to check off a few quick agenda items before digging into the meat of meetings. It’s seductive but ineffective and inefficient.

Don’t prioritize insignificant agenda items
by placing them first.

Starting with insignificant issues raises their significance. Trivial items frequently take longer than expected. Additionally, you’re wasting your best moments on least important issues.

Better to rush through less consequential items – at the end – than substantive issues.

The top item on your agenda should be:

  1. Biggest problem.
  2. Best opportunity.
  3. Grandest goal.
  4. Greatest issue.

 

Meetings are dangerous because talking feels like action but it isn’t. Effective meetings result in decisions and action. If actions or decisions aren’t required, send an email, make a call, or post a report on the company’s intranet.

What if:

What if biggest problems can’t be fully solved? Take the biggest step toward best available solutions. Hit it again next time.

What if best opportunities can’t be fully leveraged? Take the best available action.

What if grandest goals can’t be immediately reached? Take the grandest steps possible.

The best action at meetings is assigning actions.

8 ways to run great meetings:

  1. Short agendas are better than long.
  2. Allow ample time to discuss substantive issues.
  3. Rush through trivial items at the end.
  4. Press for decisions.
  5. Create immediate, short-term action items.
  6. Set short-term incremental deadlines. If it’s due in six months it won’t be started for five unless you set clear, impending milestones.
  7. Identify champions – people who own action items.
  8. Follow-up with participants in between meetings. Ask, “How’s your projecting coming?”

 

What tips or strategies create great meetings?

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Dan Rockwell

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Recent Comments
If someone wants entertainment they're going to the wrong place. Church is not a place for entertainment...or in my opinion a barrage of coffee and donuts. Why are churches today bringing the world INTO them? Then there's the thing with children...age appropriate??? These little guys can pick stuff up in service. Besides Jesus said Suffer little children, and forbid them not, to come unto me: for of such is the kingdom of heaven. Mt. 19:14.
 
— Laurie
 
I love the intentionality here as well as the challenge to look at the data. That's missing so many times. I would like to offer a contrarian's take. Church members and regular attenders have so many ways to get information: Announcements, bulletins, social channels, relationships, and email being among the options. But brand new people are likely going to check out the website and that's it. It might be wiser for churches with limited time and resources to focus their website almost exclusively to guests. This group of people isn't looking for a calendar of events but wants to know about regular programs. They probably aren't interested in watching all of the messages but instead may want to preview one of the services. For the times we need church members to go to websites (sign up for camp, join a group, etc), we're probably better off designing and promoting a specific page rather than cluttering up the homepage.
 
— Michael Lukaszewski (@mlukaszewski)
 
A great question! Unfortunately, the Church Unique Kit is no longer available in print form. We are working on revising it and updating it into an online experience, but that project is at least six months out. An alternative is to come to an upcoming certification class. There is one May 15-18 in Houston, and October 23-26 in Atlanta.
 
— VRcurator
 

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