8 Ways to Create Great Meetings

Poorly run meetings start in the wrong place and end up rushed before they’re done.

Right place:

Leave inconsequential items for the end. Deal with big items at the beginning. I’m tempted to check off a few quick agenda items before digging into the meat of meetings. It’s seductive but ineffective and inefficient.

Don’t prioritize insignificant agenda items
by placing them first.

Starting with insignificant issues raises their significance. Trivial items frequently take longer than expected. Additionally, you’re wasting your best moments on least important issues.

Better to rush through less consequential items – at the end – than substantive issues.

The top item on your agenda should be:

  1. Biggest problem.
  2. Best opportunity.
  3. Grandest goal.
  4. Greatest issue.

 

Meetings are dangerous because talking feels like action but it isn’t. Effective meetings result in decisions and action. If actions or decisions aren’t required, send an email, make a call, or post a report on the company’s intranet.

What if:

What if biggest problems can’t be fully solved? Take the biggest step toward best available solutions. Hit it again next time.

What if best opportunities can’t be fully leveraged? Take the best available action.

What if grandest goals can’t be immediately reached? Take the grandest steps possible.

The best action at meetings is assigning actions.

8 ways to run great meetings:

  1. Short agendas are better than long.
  2. Allow ample time to discuss substantive issues.
  3. Rush through trivial items at the end.
  4. Press for decisions.
  5. Create immediate, short-term action items.
  6. Set short-term incremental deadlines. If it’s due in six months it won’t be started for five unless you set clear, impending milestones.
  7. Identify champions – people who own action items.
  8. Follow-up with participants in between meetings. Ask, “How’s your projecting coming?”

 

What tips or strategies create great meetings?

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Dan Rockwell

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I just discovered this today and am looking forward to exploring the content on here. It looks like it could be very helpful. Just an FYI - in your paragraph on not putting out B+ material you have a typo. A little ironic. :-) The third sentence begins with "You time" not "Your time."
 
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I'm lost, to say the least! As a new pastor, taking over a newly started church I have read just about everything there is to learn what I can do to grow the church. I truly beleive that those attending our church are friendly and sincere. So that can't be the issue. I have read all the comments to this article and I feel that most churches will never have a fair chance! We are a VERY small church, so we don't have a children's church (yet). So if a family comes and gets upset that we don't have a children's church for them to put their children into, we lose! We do provide things for their kids to do during the service and even have an option for their kids to be in a different room, if they don't want their kids to sit with them. We are also such a small church that we don't have a worship team/band/etc. Our worship music comes from music videos. The congregation we do have likes it this way, but of course we would love to have a worhsip team. So, if someone comes to our church and is upset that we don't have live music, we lose! The point I am trying to make is that when people come in with preconceived ideas of what a church should be like, they will never find a church home, unless they find a church who's goal is to entertain! Every Sunday our message comes from the Bible, so that can't be a complaint for someone, so instead, people leave the church and never come back because they want more from a church: they don't want friendly people who are following the Word of God; they want a church that give them something (a babysitter for their kid, entertainment, free gifts, etc.) I'm sorry if sound cynical, I truly want everyone to hear the Good News and learn about Christ's love, but if they come in looking for something else, then the church will always lose!
 
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